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WAIVER OF LIABILTY: A completed and signed copy of the Coastal Workshops Release of Liability must be submitted prior to attending. This document will be presented at the time a request to participate has been received. See also ADDITIONAL TERMS & CONDITIONS in the next section below.

INITIAL DEPOSIT: A deposit in the amount of $2,500 is required to secure your placement for this workshop. For our refund policy, please see our “CANCELLATION POLICY” below. Travel insurance with Trip Cancellation, Trip Delay, Trip Interruption & Lost Baggage is strongly encouraged for all participants.

BALANCE: Final payment of $2650 is due May 30, 2023. If the balance is not paid in full by the due date, the “60 Day or less” cancellation policy will apply. No refund will be offered.

CANCELLATION POLICY: If for whatever reason you need to cancel, notice must be provided to us in writing or by e-mail and receipt must be confirmed by Coastal Workshops. Unless stated otherwise in a workshop description, refunds are provided according to the following guidelines:

• A 100% refund, less a ²  $100 administration fee, will be issued if notice is provided greater than 180 days before the workshop commencement date
• Refund of all funds received that ^{1, 2} exceeds 50% of the total workshop cost when notice is received 180-91 days before the workshop commencement date
• Refund of all funds received that ^{1, 2} exceeds 75% of the total workshop cost when notice is received 90-61 days before the workshop commencement date
• ¹No refund will be issued when notice is received 60 days or less before the workshop commencement date and the balance of the workshop will be owed unless a replacement is found and only if the workshop is filled to maximum capacity

¹ For any of the above where a full refund is not issued, Coastal Workshops will make reasonable efforts to find a replacement for your workshop spot. If a replacement is found and only if the workshop is filled to maximum capacity, a 100% refund, less a $100 administration fee will be issued.

²  Participants may also choose to transfer their refund to any future workshop scheduled within the next 18 months and the administration fee will be waived unless cancelled again. Transferring your payments to a different workshop does not reset the cancellation policy.

Example: If you cancel the first workshop between 180-91 days and you then cancel a second workshop within 60 days, you would only receive a refund of funds that exceeds 50% of the workshop value and would not qualify for the 100% refund.

A 100% refund will be issued if Coastal Workshops cancels the workshop for any reason. No compensation or reimbursement will be issued for expenses incurred by the participant related to attending the workshop. Travel insurance with Trip Cancellation, Trip Delay, Trip Interruption and Lost Baggage is strongly encouraged.

TRANFER OF YOUR WORKSHOP PLACEMENT: If for whatever reason you must cancel, you may attempt to find a person to fill your workshop placement providing that there is no waitlist; please check with us first. A successful transfer is dependent on the replacement attendee submitting the necessary registration information, accepting all Terms & Conditions and by returning a signed Release of Liability. If the transfer is successful, all funds paid to Coastal Workshops will be applied to the new attendee’s account. Reimbursement of your funds from your replacement is your responsibility and not that of Coastal Workshops.  Any balance owing, if any, will be the responsibility of the new attendee under the terms of their contract.

BALANCE: Final payment for the balance is due May 10, 2023. If the balance is not paid in full by the due date, the “60 Day or less” cancellation policy will apply. No refund will be offered.

PAYMENT METHODS: We accept payment by cheque or bank transfer to

We are not currently able to accept payment by credit card.

A copy Coastal Workshop’s Waiver of Liability in its entirety will be presented at the time that a booking request is made. The following is a summary of some of the key elements.

CONTRACTED/THIRD PARTY SERVICES: Coastal Workshops contacts goods and/or services to other companies as may be required to facilitate workshops. This can include, but is not limited to, accommodations, transportation (ground, air, marine), food services, tour & wildlife companies and guides. By submitting payment to attend a workshop, you accept that Coastal Workshops is not liable for the actions of any third-party contractor or their employees. You also acknowledge and accept that third party contractors set their own policies, procedures and limitations that may alter the overall experience. This may affect scheduling and/or limit our ability to provide specific aspects of the workshop as may have been described in promotional content or in written and oral communications. This is beyond the control of Coastal Workshops and no refund, discount or compensation of any kind will be offered. Furthermore, by participating in the workshop, you are granting Coastal Workshops a complete waiver of all liability for death, injury, damage, loss, accident, delay as the result of actions of any third-party contractor and/or their employees. Travel insurance with Trip Cancellation, Trip Delay, Trip Interruption & Lost Baggage is strongly encouraged.

DELAYS & CANCELLATIONS: Many factors can influence scheduling within the workshop including, but not limited to, weather, natural disasters, third party contractors, lost items such as lugage, travel delays, equipment malfunction, errors or omissions in reservations, overbooking etc. This is beyond the control of Coastal Workshops and no refund, discount or compensation of any kind will be offered. Travel insurance with Trip Cancellation, Trip Delay, Trip Interruption & Lost Bagage is strongly encouraged.

MEDICAL INSURANCE FOR RESIDENTS OF CANADA: Canadians who reside outside of British Columbia are encouraged to purchase Medical Insurance Coverage. In the event of a medical emergency, not all expenses may be covered by your home province or territory. Do not assume that all benefits of your provincial or territory health plan will be valid in British Columbia.

MEDICAL INSURANCE FOR INTERNATIONAL VISITORS & CANADIANS WITHOUT HEALTH CARE COVERAGE: Medical Insurance Coverage is mandatory for all workshop participants. Any workshop participant residing outside of Canada or Canadian who is not covered for medical in Canada will be required to provide proof of full medical coverage before they can participate in the workshop. Failure to have medical insurance in place at the time of the workshop commencing will not be permitted to participate and no refund, discount or compensation of any kind will be offered.

EXCLUSIONS:

Accommodations, meals and transportation other than noted are not included.

Partipants are responsible for all travel related costs to get to and from Campbell River.

Photographic equipment is not provided.

PHOTOGRAPHY GEAR:

• Tripods can be used around the resort but they are not permitted on the zodiac tours due to limited floor space.
• Monopods are permitted but not recommended. Engines may be running while photographing and vibrations can transfer through to the camera. Their lack of stability combined with limited space make them a fall risk – the water is really deep! For most parts of the workshop, light is not a major issue allowing higher shutter speeds/lower ISO.
• Drones are not permitted

Our Gear Recommendation

• DSLR or mirrorless changeable lens body or bodies
• Zoom lens – 200mm minimum.
• Zoom lens capable of 500-600mm will be a BIG advantage!
• Large prime lenses can be used but they will need to be handheld and based on 2 people sharing a bench space it can be awkward.
• Teleconverters – They can be a very effective tool when used properly and in combination with the right gear. If you are considering purchasing one for this workshop, we recommend first verifying compatibility with your camera and lens. Not all teleconverters work with all lenses and some combinations can result in slower auto-focus, loss of auto-focus all together, lower shutter speeds and/or unacceptable high ISO levels.
• Camera bag or dry pack. Stan & Stuart use regular, non-waterproof padded camera bags however dry packs offer the best protection. July is the driest month and shooting is done mostly while the boat is stopped or moving slow.
• Rain/weather covers are optional based on personal comfort level. Trash/recycling bags can also be effective and take up little space in your pack “just in case”. There are lots of tutorials online for this simple solution.
• Lens cleaner and cloth.

CLOTHING & ADDITIONAL ITEMS:

• Full body survival suits are provided by the boat charter company and are required to be worn while on the boat.
• Morning and evening temperatures can be cold even in July – bring layers. Even with survival suits, it can still be cold as temperatures on the water can be 5-10 degrees cooler and Zodiac speeds can be around 50 KM/H between sightings – there will be lots of room under the seats to store items.
• Gloves and toques. Hats with chin straps suggested rather than ball caps as they will blow off – many hats have been lost at sea!
• Rain shell including pants and jacket are recommended just in case. Survival suits are not waterproof!
• No open-toe shoes are permitted on the boat. Shoes must have closed toes and hiking shoes or boots are recommended. Waterproof footwear is suggested. While the overall fitness requirement is listed as Easy, participants must be able to step down into the boat and they must be able to step up and over to get out. Suitable shoes make this process much safer.
• Sunscreen
• Sunglasses or goggles. In some cases, transitioning between sightings or returning to the dock can be 30-50 minutes of continual driving at 50 KM/H
• Extra water. Water is provided but it never hurts to have extra on long tour days.